Below 10 Tips could be helpful to make an RPA Implementation as successful.
1. Understand the Process Completely which you are Automating: We must completely understand the process before planning for any process automation. We must identify, evaluate, and document processes, then validate and test those to ensure that they deliver the desired results after automation.
2. Lack of Documentation for Existing Process:
Start documenting the standard processes
- Provide a process documentation capability to capture and record initial process concepts.
- Provide templates to establish common standards for documentation.
- Establish shared repositories to document workflows.
- Establish a process review team or committee to evaluate and peer review recommended process before automation.
3. Help Your Team in Adopting Automation: Adopting automation should include a focus on efficiency gain. We should focus on the business outcome and implement end-to-end metrics to track and communicate progress.
4. Shortage of RPA People and Skills and selecting right RPA vendor:
a. The primary fear of RPA sets is that of losing jobs. It can only be tackled by upfront and clear-cut discussions to adequately addressing the need for RPA – what it brings to the table, and how it makes their professional lives better.
b. Find a verified RPA vendor who understands the requirement and can customize solutions as per your organizations’ unique needs. Besides evaluating their credentials and asking for the cost and time of deployment, here are a few other criteria.
- Error management
- Domain expertise
- Adaptability to changing technologies
- Audit features
5. Need to Focus on Specific Objectives: The objective of any automation project must be clear. We should document and communicate the primary objective and manage to success milestones. Managers need to ensure that all stakeholders are on the same page, with a clear understanding of the technical and business benefits. Need to define a specific set of milestones with measurable objectives. Do the right things first? Set and manage expectations, then communicate regularly.
6. Automate Incrementally and Prioritize: Start automation by creating a list of what measures will the impact on business will be and then prioritize by how much effort and risk involved in implementing automation. Automation takes a lot of time and resources, both of which you will recover if you do it right.
7. Think of Long-term Solution: While going for automation one must consider for long-term solution. The tool should be flexible to grow and adapt to future changes in your application.
8. First, you need to find Ready-Made Solutions: Many tools have ready adaptor available which we can use directly for automation. So, research on available things before decides to develop your own automation which will save your time and money. For ex: OCR, API’s, etc.
9. Plan Ahead for the Switch to Automation: We must do things manually and then switch to automation because you understand the domain better. When you are building a new product, be careful about the number of tasks you automate. You may have to revert it.
10. Calculate ROI (Return on Investment) of Automation: We must estimate the time and cost savings that automating a process will give and compare to the time and cost required to automate that process. Make sure to prioritize automating the processes that will save the most time and have the greatest ROI.