Job Requisition Approval Workflow in Oracle BPM (Business Process Management)

What is Job Requisition?

The job requisition, usually in the form of a document or online form, holds information about the need for the new position, whether it is a full-time or part-time role, and whether the position is temporary or permanent.

Job Requisition

Approval Management Component:

Approval management in Oracle SaaS cloud is comprised of several components that are integrate seamlessly for delivering end-to-end approval workflow functionality. Using this functionality, you can define complex and multistage routing rules.

Approval Process Overview:

Approval process overview

HCM Approval Rules:

Approval uses rules with attributes and conditions to route to participants for approval based on a predefined voting regime. Using the Manage Approval Transactions, you can specify one or more approval rules for each task.

Approval Example – Job Requisition Approval:

Job Requisition Approval

Customizing the Workflow

Either you can build workflow from using the Transaction Manager or setup approval rules using advanced mode in BPM worklist User interface (Task configure).

Task Configuration:

To configure a task, you need to follow below steps to access the BPM worklist.

Setup and Maintenance – > search for task [“Manage Task Configurations for Human Capital Management”] as shown in image. once clicked it take you through the BPM worklist, and search for task [“RequisitionApprovalHumanTask”], this opens the task configuration as shown in Image, you can use it to customize the Job Requisition Approval workflow.

task configurations

Below screen show highlights the rules which addresses below requirements –

  • Rule #1 – If the Business unit is XYZ and business justification is Headcount then Approval should follow steps [Hiring Manager (Save and close job requisition form) -> Recruiter (Submit the requisition) -> BU owner (get FYI notification) -> Supervisor (need Approval) to complete the transaction as shown in image
  • Rule #2 – If the Business unit is XYZ and business justification is Replacement then Approval should follow steps [Hiring Manager (Save and close job requisition form) -> Recruiter (Submit the requisition) -> BU owner (get FYI notification) -> Auto Approve to complete the transaction as shown in image.

Rule #1 configuration in BPM worklist:

configuration in BPM worklist

Rule #2 configuration in BPM worklist:

Rule #2 configuration in BPM worklist

Execute test Case (Job Requisition Approval):

To execute a test Case, Hiring Manager will navigate to HCM cloud and try to create and save job requisition shown in image 0.5, once save and close requisition Recruiter get an email notification to review and submit the requisition. Once the submitted BU owner get the FYI notification and BU owner’s Line Manager get the Approval notification to Approve the Job requisition. To create a job requisition, follow below path

My team -> Hiring -> click on + Add button to create new job requisition.

create job requisite

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