SOAIS Hackathon Use Case: Automated Data Validation and Admit Card Generation using UiPath

Government examination boards, both at the central and state levels, such as UPSC and SSC, are conducting exams and receiving a substantial number of applications, often ranging from 10 to 15 lakhs or more. These boards do the process of validating these applications and generating admit cards for the eligible candidates.

In order to ensure accuracy, exam boards employ a combination of manual and automated processes to validate applications and generate admit cards. Manual validation involves skilled labour and can be time-consuming and labour-intensive, as it requires a substantial number of human resources to handle the collected data.

For the mentioned use case, we have developed a solution utilizing UiPath’s robotic process automation. This solution involves the collection of data from the candidate, validation of

ID proof based on the provided details in the application, and the generation of an admit card. The entire process is completed within a time frame of less than 1.5 minutes per application.

Flow of the business scenario
Flow of the business scenario

UiPath Apps was used to develop the application form
UiPath Apps was used to develop the application form

We have created an application form using UiPath Apps, a product offered by UiPath, to efficiently gather candidate data. Once the candidate fills out the form and clicks the submit button, the information is automatically collected and securely stored in a database. Furthermore, an acknowledgment is promptly sent to the candidate via SMS and email to confirm the successful submission of their application.

UiPath Apps was used to develop the application form
UiPath Apps was used to develop the application form

Upon the submission of an application by each candidate within the specified deadline, we proceed with the validation of the uploaded ID proof. This validation process utilizes

Document Understanding, leveraging the combined capabilities of the Form Extractor and Machine Learning Public endpoint, both of which are part of UiPath’s product suite. The candidate’s provided details, such as their name, date of birth, and ID number, are cross-referenced during this validation. If the validation is successful, the application proceeds to the admit generation stage. However, in case the validation fails, the application is returned to the candidate with a request to amend and re-upload the form with valid and accurate details.

The admit card was generated using UiPath automation

Upon successful validation of the forms, we proceed to generate admit cards for the candidates. These admit cards are designed to provide comprehensive information. Each admit card includes a QR code that is embedded with the Google Maps location of the designated exam centre. Additionally, a barcode containing the candidate’s registration number is included. The admit card features a digital signature, a passport-sized photograph of the candidate, and important personal details such as their name, gender, category, date of birth, and address, all of which are collected from the application. Furthermore, the admit card prominently displays the exam date and timing, ensuring that candidates have all the necessary information for a seamless examination process and receives a timely acknowledgment through SMS and email, which includes the attached admit card.

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SOAIS - Worksoft Newsletter

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Dear Default Value,

Welcome to SOAIS Newsletter of September 2021!

Continuous Testing with Remote Execution
The speed of innovation continues to increase, driving rapid and relentless change for today’s ever-evolving IT landscapes, creating greater risk as IT and business teams scramble to ensure timely delivery. How can your organization keep pace? Test more, worry less. With Worksoft’s Connective Automation Platform, you can easily build and maintain automated tests, accelerating testing time without losing scope or volume. You can schedule and execute remote, continuous tests to intercept defects sooner and prioritize remediation - without sacrificing your nights and weekends. Explore how continuous test automation and remote execution can empower your organization.

Click here to connect with us to get more information on our services.

Skip Costly Rework with Dynamic Change Resiliency​

Change resiliency is imperative in ever-evolving IT environments. Our patented object action framework streamlines change management by assigning object definitions to your shared assets. The same object may be used in a thousand automation steps, but it can be easily updated by making one simple change to the model definition. The change automatically propagates to every single instance where that object may have been used without a single line of code or manual human involvement. For more change readiness you can also engage our Impact Analysis for SAP to predict how changes in SAP transports will affect your business processes. 

Please click here to watch the video to get a gist.

SOAIS Blog – Nuts and bolts of Certify Database Maintenance​

One of the key thing, which is often missed by the organizations, who have invested in using Worksoft Certify for automating their Business Process Validation initiatives, is implementing a Database Maintenance Plan. While the business and the test automation consultants get excited about the shiny new thing that they have got and start building the regression suite; planning and executing a database maintenance plan for most of the customers gets pushed down the priority list. However, since all the test assets in Certify are stored in a Database, a robust database maintenance plan is very important to maintain smooth operation of Certify with acceptable performance criteria. The customers usually start facing issues once they have built significant number of Certify processes which they have started executing on regular basis. Such executions add a lot of data to the tables storing results data and increase the overall size of the Certify database.

Please click here to read the complete blog.

Worksoft Blog – Process Intelligence: A Multi-Dimensional Approach

The ability to extract process knowledge has become easier through the years. Technology has evolved to the point where we can deploy capabilities that connect at multiple levels to extract different types of process insight. In the past, organizations were forced to spend enormous energy extracting data manually from different applications and databases. Then, they would have to use things like spreadsheets to transform the data and convert it into meaningful information. 

Please click here and read the complete blog.
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