Document Understanding for Automation

Document Understanding for Automation

What is Automation ?

Automation describes a wide range of technologies that reduce human intervention in processes, by predetermining decision criteria, subprocess relationships, and related actions — and embodying those predeterminations in machines

what is automation

While strategy heads and digital officers have amassed enormous amount of information on trends in Automation, one key question that we face while working with clients is on understanding document.

Document understanding

Document Understanding

Document Understanding (DU) is one of the fastest-growing areas in business process automation. The DU ecosystem includes technologies that can interpret and extract text and meaning from a wide range of document types including structured, semi-structured and unstructured — even ones that contain handwriting, tables and checkboxes

Multiple technologies can unlock the power of document understanding such as:

  • Optical Character Recognition (OCR)
  • Many of the best-known OCR engines on the market are already integrated with UiPath. These include ABBYY, Tesseract (an open-source OCR provided by Google), Kofax OmniPage, Microsoft OCR, and Google OCR. In addition, UiPath Document OCR has recently been released as another great choice for customers.
  • Template bases Extractors (TBEs)
  • Supervised-learning-based machine learning extractors (SMLEs)
  • Natural language processing (NLP)

In today’s business processes, most of the routine and mundane tasks employees perform consist of creating, reading, reviewing, and transcribing paperwork (documents). Employees spend a significant percentage of their work time reading these docs, extracting data, and passing on the much-needed information into other downstream applications manually. Since the data extraction from the documents and input to other apps is done by a human, the process is subject to problems of accuracy and reliability.

UiPath’s Document Understanding solution allows us to intelligently process data with a high level of accuracy and reliability for any type of document such as invoice, receipt, financial statement, utility bill, and any other kind of text that has a different structure. The general flow for UiPath’s DU process is encapsulated into the 6 process steps below.

the power of document understanding

What are the advantages of Document Understanding?

Document understanding provides the means to store, index, query and analyse entire categories of documents where these operations were previously impossible (or at least hugely expensive and impractical).

what are the advantages of document understanding

AI document analysis can produce several benefits, including:

  • Reduction in errors.
  • Better compliance.
  • Free resources from manual and repetitive document processing tasks.
  • Perform analysis and gain insight into your data.
  • Integrate previously underutilized information within your system into other business apps and processes where it can do the best.
  • Integrate with your Current Cloud Service provider’s services for cloud document processing.

How does Document Understanding work?

Document understanding AI encompasses a range of techniques, but the fundamental steps are the same. Here is a look at those steps in practice:

  • Taxonomy – Defines the files and data for extraction.
  • Digitization – Provides text and its location for the technical solution.
  • Classification – Identifies and classifies the documents from a specified list.
  • Extraction – Extracts the data from the document.
  • Validation – If needed, a human will help confirm the extracted data by a human using Machine Learning.
  • Export – Exports the extracted information for further usage.


Ultimately, information or data is very often the most valuable resource that a business can have at its disposal but is only as productive as its ability to process, understand, and get insight and value out of it. To that end, document understanding is a powerful tool to unlock more of the value contained in your documents.

some of the most exciting players in the intelligent document processing market, are ABBYYUiPath, and AppZen and experts are finding the best and most cost-effective document understanding solutions to meet the business requirements of any organization

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SOAIS - Worksoft Newsletter

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Dear Default Value,

Welcome to SOAIS Newsletter of September 2021!

Continuous Testing with Remote Execution
The speed of innovation continues to increase, driving rapid and relentless change for today’s ever-evolving IT landscapes, creating greater risk as IT and business teams scramble to ensure timely delivery. How can your organization keep pace? Test more, worry less. With Worksoft’s Connective Automation Platform, you can easily build and maintain automated tests, accelerating testing time without losing scope or volume. You can schedule and execute remote, continuous tests to intercept defects sooner and prioritize remediation - without sacrificing your nights and weekends. Explore how continuous test automation and remote execution can empower your organization.

Click here to connect with us to get more information on our services.

Skip Costly Rework with Dynamic Change Resiliency​

Change resiliency is imperative in ever-evolving IT environments. Our patented object action framework streamlines change management by assigning object definitions to your shared assets. The same object may be used in a thousand automation steps, but it can be easily updated by making one simple change to the model definition. The change automatically propagates to every single instance where that object may have been used without a single line of code or manual human involvement. For more change readiness you can also engage our Impact Analysis for SAP to predict how changes in SAP transports will affect your business processes. 

Please click here to watch the video to get a gist.

SOAIS Blog – Nuts and bolts of Certify Database Maintenance​

One of the key thing, which is often missed by the organizations, who have invested in using Worksoft Certify for automating their Business Process Validation initiatives, is implementing a Database Maintenance Plan. While the business and the test automation consultants get excited about the shiny new thing that they have got and start building the regression suite; planning and executing a database maintenance plan for most of the customers gets pushed down the priority list. However, since all the test assets in Certify are stored in a Database, a robust database maintenance plan is very important to maintain smooth operation of Certify with acceptable performance criteria. The customers usually start facing issues once they have built significant number of Certify processes which they have started executing on regular basis. Such executions add a lot of data to the tables storing results data and increase the overall size of the Certify database.

Please click here to read the complete blog.

Worksoft Blog – Process Intelligence: A Multi-Dimensional Approach

The ability to extract process knowledge has become easier through the years. Technology has evolved to the point where we can deploy capabilities that connect at multiple levels to extract different types of process insight. In the past, organizations were forced to spend enormous energy extracting data manually from different applications and databases. Then, they would have to use things like spreadsheets to transform the data and convert it into meaningful information. 

Please click here and read the complete blog.
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