Audits in Workday HCM

Audits in Workday HCM

Workday enables viewing the audit of transactions within a tenant. For some data, Workday uses effective date to track transaction history. Auditors can view audit history through reports but cannot make changes to the audit records.

Workday HCM

Workday provides a complete audit trail for every change made within the business services provided. When data is updated in Workday, Workday records the changes in the Workday Database. Only users within the Auditor security group have access to this data.

What does the audit information contain?

For every data change (add/update/delete) made by the user, Workday captures:

  • The Old Value
  • The New Value
  • The person who made the change
  • Date/Time at which the change was made

This helps the auditor to trace back to the original value of data and the history of changes that it has been through. This feature in Workday enables the organization to place tight controls over data integrity for compliance requirements, such as Section 404 of the Sarbanes-Oxley Act (SOX).

Non-Destructive Updates

Workday uses Non-Destructive Updates to prevent the original data from being overwritten. This means that the original data is not touched by the system, however, every time the data undergoes a change, Workday makes a separate copy of the change.

Workday Delivered Audit Reports

Workday delivers many audit and exception reports based on common audit queries from auditors.

Report Name Description
View Workday System Status


This report provides the version of Workday that is running on the tenant. This report displays:

·         System version

·         Code Version

View User Activity


The report contains up to the last 30 days of user activity data, beginning when user activity logging was last enabled.


As a pre-requisite, the Enable User Activity Logging check box on the Edit Tenant Setup – System task needs to be selected.


Exception Audit Reports

Workday provides several exception audit reports that identify problem areas and explain the problem and solution for each exception.

Report Name Description
Business Process Exception Audit This report provides a list of all business process definitions that have critical errors.

Few errors are Invalid actions within a business process, missing security groups etc.

Security Exception Audit This report provides a view of every security policy and security group that has a problem, the classification of the problem, what the problem is related to, and a description of the problem and solution.
Calculated Field Exception Report This report provides details of errors present within calculated fields.
Integration Exception Report This report lists each integration that has an error and optionally, warnings. For each business object you can see the type of error, a description of the problem, and a suggested solution.
Scheduled Future EIBs Exception Audit The report identifies EIBs that are not runnable by the scheduled user.
Unfilled Assigned Roles Audit This report can be used to identify roles that are not assigned to any user within the organization or other role-enabled items.
Custom Report Exception Audit Reports This report lists erroneous report definitions with details of the report owner, error, severity and problem description with solution.

Additional Exception Audit Reports

Workday also provides these Exception Audit reports:

  • Benefits Condition Rule Exception Audit
  • Calculation Exception Audit
  • Condition Rule Exception Audit
  • Hierarchies with Duplicates Exception Audit
  • Journal Entry Exception Audit
  • Organization Assignment Exception Audit
  • Organization Exception Audit
  • Organization Type Exception Audit
  • Payroll Exception Audit
  • Position Group Exception Audit
  • Report Specific Calculated Field Exception Audit
  • Scheduled Future Reports Exception Audit
  • Workers’ Compensation Code Exception Audit
  • Worklet Mappings Exception Audit

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Dear Default Value,

Welcome to SOAIS Newsletter of September 2021!

Continuous Testing with Remote Execution
The speed of innovation continues to increase, driving rapid and relentless change for today’s ever-evolving IT landscapes, creating greater risk as IT and business teams scramble to ensure timely delivery. How can your organization keep pace? Test more, worry less. With Worksoft’s Connective Automation Platform, you can easily build and maintain automated tests, accelerating testing time without losing scope or volume. You can schedule and execute remote, continuous tests to intercept defects sooner and prioritize remediation - without sacrificing your nights and weekends. Explore how continuous test automation and remote execution can empower your organization.

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Skip Costly Rework with Dynamic Change Resiliency​

Change resiliency is imperative in ever-evolving IT environments. Our patented object action framework streamlines change management by assigning object definitions to your shared assets. The same object may be used in a thousand automation steps, but it can be easily updated by making one simple change to the model definition. The change automatically propagates to every single instance where that object may have been used without a single line of code or manual human involvement. For more change readiness you can also engage our Impact Analysis for SAP to predict how changes in SAP transports will affect your business processes. 

Please click here to watch the video to get a gist.

SOAIS Blog – Nuts and bolts of Certify Database Maintenance​

One of the key thing, which is often missed by the organizations, who have invested in using Worksoft Certify for automating their Business Process Validation initiatives, is implementing a Database Maintenance Plan. While the business and the test automation consultants get excited about the shiny new thing that they have got and start building the regression suite; planning and executing a database maintenance plan for most of the customers gets pushed down the priority list. However, since all the test assets in Certify are stored in a Database, a robust database maintenance plan is very important to maintain smooth operation of Certify with acceptable performance criteria. The customers usually start facing issues once they have built significant number of Certify processes which they have started executing on regular basis. Such executions add a lot of data to the tables storing results data and increase the overall size of the Certify database.

Please click here to read the complete blog.

Worksoft Blog – Process Intelligence: A Multi-Dimensional Approach

The ability to extract process knowledge has become easier through the years. Technology has evolved to the point where we can deploy capabilities that connect at multiple levels to extract different types of process insight. In the past, organizations were forced to spend enormous energy extracting data manually from different applications and databases. Then, they would have to use things like spreadsheets to transform the data and convert it into meaningful information. 

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